Microsoft’s Word documents first came on the scene in DOS in 1983, followed by Macintosh in 1984, and then Windows in 1989.

Word Document Rolodex

Word Document Rolodex

Over the years Word has evolved into a pretty powerful tool far beyond its original word processing purpose. Today it is used for much more than writing letters. I’ve discovered some pretty powerful ways to use word documents in business, the latest feature, using a word document as an off-line business card Rolodex for Facebook business page connections.

One of the often mentioned Facebook Fan drawbacks is the inability to cross-reference Facebook page “likes” when analyzing Pages for value. Here are a few features that I use that might help you to cross-check your business Page “likes” with your personal account “likes”.  Note that these are Windows based steps.

• From your business page, click on your Fan “new likes” then “see all” and scroll to the end of the list. While in the Fan “like” box, click your mouse in the top grey portion of the Fan box, then use your CTRL + F function to find. In the find box type in a name or portion of a name to quickly locate a particular Fan.  Each instance of the search will be highlighted in the Fan box.

• To create a Rolodex of your Fans, using your mouse, click the cursor in the top left hand portion of the Fan box and highlight the entire box (including the Admin check-box  then paste into a word document. By copying the Fan information, you have also included the URL information for each individual. The cool thing about a word Rolodex is that you can edit, format, print and highlight information based on your personal preferences.

• To cross reference your Fans with your personal likes of business Pages, open your News Feed; on the left side is your alphabetized list of each of your Liked pages. Leave your News Feed page open as well as your word document Rolodex and ALT + TAB between the two pages to compare your business page “likes” with your personal account “likes”.

Why should a business routinely review both Fan likes and personal account likes? Check out Media Barista’s blog series “Walk The Talk”, but for now, I hope this quick method of using a word document to organize your Fans helps to cut down on the tedious job of evaluating who is a contributor and who is a hanger on.

Function Tip: The CTRL + F function is also a great tool in Twitter to search specific topics in your Lists. Just scroll down to the bottom of any list, hit the CTRL + F keys and type your search in the search box.

Just like the TV series “What Would You Do?” would love to have you leave a comment and let readers know what methods do you use to organize your business Fan Likes.